Instructions for members

Hello NCPO member. Below you’ll find some instructions on how to contribute to the website using the WordPress content management system it’s built on. If you would like to learn more than is covered here, you can go the excellent WordPress website. If you get really stuck, please contact the NCPO.

WordPress shows content in ‘posts’ and ‘pages’. Pages are what you see when you click the main menu links – home, about us, greenbelt etc, and in this case they are delivering content of two types – static and dynamic.

Static content is always there, as on the home page, the greenbelt page, about us page and contact page. However, the members, resources and events pages are delivering dynamic content as well – i.e. content that is updated by yourselves.

The members, resources and events pages are set up to show ‘posts’ (containing the content you’re adding to the website). So each resource, event, or members area content is added by logging in to the administration area and writing a post and setting it to display on the correct page.

Logging in

1. Running along the top of the website you’ll see a login form. Enter your username and password and click ‘go’.

2. The form should now disappear and in its place will be a number of options to post an event, a resource etc.

How to add a resource

1. To add a resource, click ‘post a new resource’, and you’ll be taken to the WordPress admin area to write a post.

2. Write the title of the resource in the first box (under ‘add new post’), trying to keep it brief – a descriptive headline. Then click into the second (big) box to write the content.

3. At the top right of this box you’ll see two tabs saying ‘visual’ and ‘HTML’. Make sure ‘visual’ is selected if you don’t know how to code.

4. With the visual editor selected, begin writing your content. You’ve already written the title so just dive right in to the main text of your resource. If you have other sub-titles (headings), just write these as normal then double click it to select it, and in the bottom left of the visual toolbar (where it probably says ‘paragraph’) you can select whether it should be a heading instead. USE ONLY Heading 3, 4, 5 or 6 (3 is big, 6 smallest).

5. If you need to add an image, see the instructions on adding images below.

6. Assuming you’ve finished writing the content for your resource, look over to the right of the screen and you’ll see a section named ‘categories’. Click the box ‘NCPO resources’ so that your post gets added to the resources page.

7. Above the categories section is the ‘tags’ section. You’ve told your post what page to be on with a category, now you’re going to tell it what section of that page you want it on (e.g. under materials, exhibitions, websites etc). You do this by adding the correct ‘tag’. If you click on ‘Choose from the most used tags in Post Tags’ you’ll see a selection of the available tags – just click on the one you want. ONLY CHOOSE ONE if you don’t want the resource to appear twice under different sections of the page.

8. Above the tags section you’ll find the ‘publish’ section. Here you can either save your post as a draft, preview it, or publish it. When you’re ready to unleash it to the world, click ‘publish’.

9. You can view your post by clicking ‘view post’ under where you wrote the title, or just go to the website home page via the link in the top left of the admin screen. Make sure that your resource appears on the resources page as an shortened version (what’s called an excerpt in WordPress), and that by clicking on the title you go to the full post.

10. That’s it. If you want to edit your post for any reason, just go to the ‘dashboard’ link at the top of the website (while logged in) and the admin screen will appear. On the left you’ll see the ‘posts’ section, just click ‘edit post’ and locate your post on the next screen by its title. Then select it and you’ll be taken to the post editor.

How to add an event

1. To add an event, click ‘post a new event’, and you’ll be taken to the WordPress admin area to write a post. It’s a bit different to adding a resource so make sure you’ve completed all the steps below.

2. Write the title of the event in the first box (under ‘add new post’), trying to keep it brief – a descriptive headline. Then click into the second (big) box to write the content.

3. At the top right of this box you’ll see two tabs saying ‘visual’ and ‘HTML’. Make sure ‘visual’ is selected if you don’t know how to code.

4. With the visual editor selected, begin writing your content. DON’T ADD THE EVENT DATE JUST YET. You’ve already written the title so just dive right in to the main text of your event. If you have other sub-titles (headings), just write these as normal then double click it to select it, and in the bottom left of the visual toolbar (where it probably says ‘paragraph’) you can select whether it should be a heading instead. USE ONLY Heading 3, 4, 5 or 6 (3 is big, 6 smallest).

5. If you need to add an image, see the instructions on adding images below.

6. Assuming you’ve finished writing the content for your event, scroll down the admin screen (below the post editor you’ve been writing in) and you’ll find a section called ‘Custom Fields’. Here’s where you ENTER THE DATE.

7. Under where it says ‘name’, there’s a select box – click the arrow to see the custom fields and select ‘When and where’.

8. To the right is a text box under the heading ‘value’. Click in the text box and write the event date IN THIS FORMAT:

8th August, Reading

So just the day (Xth) month, place. Three words and a comma.

9. Look over to the right of the screen and you’ll see a section named ‘categories’. Click the box ‘events’ so that your post gets added to the events page.

10. Above the categories section is the ‘tags’ section. YOU DON’T NEED TAGS FOR EVENTS. So ignore it.

11. Above the tags section you’ll find the ‘publish’ section. Here you can either save your post as a draft, preview it, or publish it. But first you need to CHANGE THE DATE OF THE POST.

12. You need to CHANGE THE DATE OF THE POST to the DATE OF THE EVENT, as this is how WordPress is able to display the events in the correct order. So, in the publish section you’ll see the words ‘Published on:’ followed by the date (probably today’s date). Click ‘edit’ to change it to the date of your event, then click ‘OK’ once done. And when you’re ready, click ‘schedule’.

13. You can view your post by clicking ‘view post’ under where you wrote the title, or just go to the website home page via the link in the top left of the admin screen. Make sure that your event appears on the events page as an shortened version (what’s called an excerpt in WordPress), and that by clicking on the title you go to the full post.

14. ALSO MAKE SURE your event appears in the right hand column of the website when you’re on the home page. Only the latest events will be shown here, so yours will disappear over time (but remain on the events page itself).

15. That’s it. If you want to edit your post for any reason, just go to the ‘dashboard’ link at the top of the website (while logged in) and the admin screen will appear. On the left you’ll see the ‘posts’ section, just click ‘edit post’ and locate your post on the next screen by its title. Then select it and you’ll be taken to the post editor.

How to add content to the members page

This area is intended as a repository for members’ documents, such as meeting briefings.

1. Click ‘Post to members area’ at the top of the website (when logged in) and you’ll be taken to the ‘add new post’ page.

2. Write the title of the post in the first box (under ‘add new post’), trying to keep it brief – a descriptive headline. Then click into the second (big) box to write the content.

3. At the top right of this box you’ll see two tabs saying ‘visual’ and ‘HTML’. Make sure ‘visual’ is selected if you don’t know how to code.

4. Your content will probably just be a link to something like a Word document, or a pdf. So don’t write anything unless you want to. Instead, at the top of the post editor, above the toolbar, you’ll see an option to ‘upload/insert’. Click the last icon which looks like a sun and a box will pop up.

5. Make sure ‘from computer’ is selected from the menu if you want to upload an image from your computer.

6. Using the browser uploader, click ‘Browse’ and you should get a window popping up allowing you to locate the file you want to insert. Find it, select it and then click ‘Upload’.

7. You will then see a box with spaces in which to insert various bits of info (title, caption, description, link url). The ‘title’ of the file should be filled and this is the text you see in the post, which then links to the file so members can download it (amend the title as you see fit). Make sure the ‘Link URL’ box contains a link url. If it is blank, click on ‘File URL’ and the link should appear. It is up to you whether you insert a caption and description and this is not essential. Click ‘Insert into post’ when you’re happy.

8. Assuming you’ve finished uploading the content, look over to the right of the screen and you’ll see a section named ‘categories’. Click the box ‘members area’ so that your post gets added to the members page.

9. Then go to the ‘publish’ section above the categories section. Here you can either save your post as a draft, preview it, or publish it. When you’re ready to unleash it to the world, click ‘publish’.

10. You can view your post by clicking ‘view post’ under where you wrote the title, or just go to the website home page via the link in the top left of the admin screen. Make sure that your entry appears on the members page.

11. That’s it. If you want to edit your post for any reason, just go to the ‘dashboard’ link at the top of the website (while logged in) and the admin screen will appear. On the left you’ll see the ‘posts’ section, just click ‘edit post’ and locate your post on the next screen by its title. Then select it and you’ll be taken to the post editor.

How to add an image to a post

IMPORTANT – to avoid long loading times, save on space, and display your images correctly, please make sure your photos are optimised and saved for the web. The correct resolution should be 72dpi (the web works to a lower resolution than the print world, which is 300dpi), and the maximum width should be no more than 2000px (even this is excessive, so try and keep them to under 1400px). The width of the main content area where your image will be displayed is only 486px, so best to keep under that in most cases (see step 5 on how to include larger images).

1. Make sure the cursor is where you want the image to appear in your post. If you want it to appear alongside text, rather than taking up the whole width, then make sure the cursor is on the same line/inside the paragraph you want it next to. To place an image at the top left of the post, with text to the right of it, the cursor should be at the beginning of the post.

2. At the top of the post editor, above the toolbar, you’ll see an option to ‘upload/insert’. Click the first icon which looks like a frame and a box will pop up.

4. Make sure ‘from computer’ is selected from the menu if you want to upload an image from your computer.

3. Use either the browser uploader or the flash uploader, but the browser uploader is simpler so we’ll concentrate on that. Click ‘Browse’ and you should get a window popping up allowing you to locate the image you want to insert. Find it, select it and then click ‘Upload’.

4. Now you can write a title or a description etc, but the only thing really necessary is to choose the correct alignment of the image and its size. Aligning it left or right will allow the text to run alongside it if you’ve place the image correctly.

5. THE WIDTH OF THE MAIN CONTENT AREA IS 486px. That means any images you insert into a post can only be ‘full size’ if they are 486px or less wide. If they are larger, then select a reduced size from the options and the image will be scaled down.

6. When done, click ‘Insert into post’ and you’ll be taken back to the post editor. Continue to publish the post as usual.

IMPORTANT – to avoid long loading times, save on space, and display your images correctly, please make sure your photos are optimised and saved for the web. The correct resolution should be 72dpi (the web works to a lower resolution than the print world, which is 300dpi), and the maximum width should be no more than 2000px (even this is excessive, so try and keep them to under 1400px).

1. When logged in, click on the link to the ‘dashboard’ at the top of the website, this will take you to the WordPress admin screen.

2. At the bottom of the left hand column you’ll find a section entitled ‘Gallery’. Select the option to ‘add gallery/images’.

3. Select ‘upload images’ from the menu that appears, then browse to your image(s) and select the ones you’d like to add.

4. Below this you can choose the gallery you want to upload the images to, so make sure that is selected, then click ‘Upload images’. Job done. Just check it’s appeared in the correct gallery on the website.

5. If you need to delete an image, choose ‘manage gallery’ from the options under the ‘gallery’ section on the left hand side. Select the gallery your image is in. When you find your image, tick the box to the left of it and select ‘delete images’ from the options above. Then click ‘ok’ and save the changes.

Member Login

Forgotten password?